Camera Ready

All final versions of the papers, revised according to the reviewers' comments should be prepared and uploaded to the submission website by September 10th, 2021

Camera ready are managed by means of EasyChair. Use your existing login at EasyChair to access the DFT 2021 area at
https://easychair.org/conferences/?conf=dfts2021

Format guidelines

All papers must conform to the IEEE Formatting Guidelines to be published in the conference electronic proceedings and in the IEEE Xplore. Submissions must be in PDF format.

All papers should be formatted as close as possible to the final format: A4 or letter sheets, two-columns, single spaced, Times or equivalent font of minimum 10pt. The page limit for long (regular) papers is 6 pages and for short (formerly poster) papers is 4 pages. Additional pages have a fee of 100 € per page.

Make sure that you are using the correct IEEE style file: the title should be typeset in 24pt font and the body of the paper should be typeset in 10pt font. Use either the MS Word template or the LaTeX class (available here). We strongly encourage the use of LaTeX for the preparation of the paper: please use:

\documentclass[conference]{IEEEtran}

Finally, follow the following instructions.

Copyright clearance

Before you prepare your final pdf document, it is required that all papers submitted to IEEE publications include a copyright clearance code at the bottom of the first page of each paper. The correct notice to use depends on the country of residence of the authors, and is as follows:

For LaTeX users, note that the \IEEEpubid tag is deactivated by default in the IEEE-conf.tex file when it is of type conference. This can be overwritten to allow you to add the copyright clearance code by adding the following commands just after the \begin{document} line:

\IEEEoverridecommandlockouts
\IEEEpubid{\makebox[\columnwidth]{978-1-6654-1609-2/21/\$31.00 \copyright2021 IEEE \hfill} \hspace{\columnsep}\makebox[\columnwidth]{ }}

The example above is for the fourth category of papers above, i.e. all other papers, which applies to most authors. If you experience problems with the above LaTex instructions when using bibtex, and if you are using \usepackage{fixltx2e}, then please remove the \usepackage{fixltx2e}.

Add the copyright notice to the bottom of the first page of your source document. If necessary, contact Athanasios Papadimitriou at thanospap@unipi.gr for the appropriate copyright notice.

IEEE style check

Before you submit your camera ready of the accepted papers, you must use IEEE PDF eXpress to verify the IEEE Xplore compatibility. The specific conference ID is 52944X. Note that, IEEE PDF eXpress can also be used to create the PDF file from your source files, such that the PDF file is automatically IEEE Xplore-compatible. If your camera-ready version is not compatible with IEEE Xplore, your paper will not be included in the conference proceedings. The detailed instruction for how to use IEEE PDF eXpress is as below:

  1. Access the IEEE PDF eXpress site at: https://ieee-pdf-express.org by using conference ID 52944X.
  2. Create a new account if you are a first time user.
  3. For each conference paper, click "Create New Title".
  4. Enter identifying text for the paper (title is recommended but not required).
  5. Click "Submit PDF for Checking" or "Submit Source Files for Conversion".
  6. Indicate platform, source file type (if applicable), click Browse and navigate to file, and click "Upload File". You will receive online and email confirmation of successful upload.
  7. You will receive an email with your Checked PDF or IEEE PDF eXpress Plus-converted PDF attached. If you submitted a PDF for checking, the email will show if your file passed or failed.

IMPORTANT: Any changes made to a PDF after IEEE PDF eXpress Plus conversion or PDF checking may invalidate Xplore compatibility and run the risk of being excluded from publication on IEEE Xplore.

Copyright transmission

Please complete the following form, that will redirect you to the IEEE copyright website

Video Submission and Presentation Instructions

The deadline to submit the 15 to 20 minutes prerecorded video is September 10th, 2021. To submit your video, please name your files using the following format (all lowercase, where paperid is the Molesystems submission ID of the paper):
DFTS_[paperid]_[last_name]_video.mp4
In a virtual environment, it is important to establish a good engagement with the audience, so please budget enough time to work on the audiovisual material.
Important specifications on the format and content of the videos, along with instructions on how to record for those that need them, are provided later in this paragraph.

Upload the video to https://unipigr-my.sharepoint.com/:f:/g/personal/mpsarak_unipi_gr/EstIm4vwXOlDnPnGSifrrpYBg9RWfgu108Ofv1sWKkUCDg
TROUBLESHOOTING: in case of problem, please contact the audiovisual chairs:
Lucas Matana Luza: lucas.matana-luza@lirmm.fr
André Mattos: andre.mattos@spacelab.ufsc.br


GUIDELINES FOR THE VIDEO
Video Permissions

Authors have the opportunity to make videos publicly available after the symposium. To authorise the DFTS 2021 organisers to take this action, the corresponding author of each accepted paper must opt-in for the sharing and posting of the videos of the talks in the copyright form when submitting the camera-ready PDFs.
Please remember that while you grant DFTS 2021 organisers the right to display and share your videos, you retain full ownership

Live Sessions

Live sessions will be managed using Zoom. The detailed schedule will be communicated soon. During the live sessions of the symposium, each paper will be allocated to a 15-minute slot that will be primarily used to answer questions from the audience. Each presenter will begin with a brief presentation of the paper and its main insights, which will serve as an introduction to the paper. This presentation should be shorter than 7 minutes to allow ample time to answer audience questions. Experience from recent online conferences suggests a large fraction of the audience would have already watched the prerecorded presentation or read the paper, so leaving sufficient time for questions is very important.

Video Requirements
Preparation to Record your Video

There is no standard template for preparing the slides to use in your video. Please use your favorite one considering the video requirements listed above. Please introduce yourself at the beginning of your presentation. At the end of your presentation, please add and show a slide that includes your contact information and clearly display the following sentence: This presentation and recording belong to the authors. No distribution is allowed without the authors’ permission.

How to Record you Video

To improve the engagement it is strongly recommended that you capture the video of the presenter during the presentation and display it in one of the corners of the frame. The easiest way to record your presentation including the presenter’s video is using Zoom (LINK HERE).
You can add your webcam to the recorded video by choosing the appropriate recording layout (LINK HERE).
An alternative to Zoom is to add narration to a PowerPoint presentation (LINK HERE).
However, adding the presenter’s webcam to the presentation is a feature only available for Windows users in the presenter view pane. Once the narration is added, the presentation should be [converted into an mp4 video] (LINK HERE).
Please feel free to use the preferred option or any other software (e.g., [OBS Studio] https://obsproject.com/), but make sure the software you choose can export mp4 files.

Recording Tips